Effective Date: September 01, 2026
Last Updated: September 29, 2026
Welcome to The Dictation Source.
These Terms and Conditions (“Terms”) govern your access to and use of the website operated by The Dictation Source, LLC (“The Dictation Source,” “TDS,” “we,” “us,” or “our”), including https://thedictationsource.com/ and related online services.
By accessing or using our website, you agree to these Terms. If you do not agree with these Terms, please do not use the website.
If you enter into a separate agreement with The Dictation Source for medical transcription, coding, speech recognition, virtual scribe, software, or other services, that agreement may contain additional or different terms that govern those services. In the event of a conflict, the applicable written service agreement will control to the extent of the conflict.
The Dictation Source provides healthcare documentation and related technology services, including medical transcription, medical coding, speech recognition, virtual scribe services, document processing, EMR/EHR integration, and related solutions.
Information about our services published on this website is provided for general informational purposes.
Service availability, pricing, turnaround times, features, integrations, and other details may vary depending on the customer’s service agreement and requirements.
You may use our website only for lawful purposes and in accordance with these Terms.
You agree not to:
Use the website for any unlawful purpose;
Attempt to gain unauthorized access to systems, accounts, networks, or data;
Interfere with or disrupt the operation or security of the website;
Introduce malicious code, viruses, or other harmful technology;
Scrape, crawl, copy, reproduce, or systematically extract website content without authorization;
Reverse engineer or attempt to discover source code where prohibited by law;
Impersonate another person or organization;
Submit false, misleading, or fraudulent information;
Use the website to transmit material that violates applicable law;
Circumvent security or access controls; or
Use the website in a manner that could damage, overload, or impair our systems.
Certain services may require an account, username, password, or other authentication credentials.
You are responsible for maintaining the confidentiality of your credentials and for activity conducted through your account.
You agree to:
Keep your login credentials confidential;
Use strong and unique passwords;
Notify us promptly if you suspect unauthorized access;
Not share credentials with unauthorized individuals; and
Provide accurate account information.
We may suspend or restrict access when reasonably necessary to protect the security of our systems, users, or services.
Some services provided by The Dictation Source involve medical information and protected health information (“PHI”).
Users must not submit PHI through a website feature or communication channel unless that feature or channel is specifically intended and authorized for that purpose.
Healthcare providers and organizations using our services are responsible for determining what information may appropriately be submitted and for complying with applicable healthcare privacy and security requirements.
Where applicable, the parties’ Business Associate Agreement and service agreement govern the handling of PHI.
The Dictation Source may offer free trials or evaluation periods for certain services.
Trial availability, duration, eligibility, included services, and other conditions may vary.
Unless otherwise stated, a free trial does not create an obligation to purchase services.
We reserve the right to modify, suspend, or discontinue a trial program at any time, subject to applicable contractual obligations.
Pricing information displayed on the website is for informational purposes unless expressly stated otherwise.
Actual pricing may depend on the customer’s service configuration, volume, turnaround requirements, integrations, and other factors.
The Dictation Source may change publicly advertised pricing or service descriptions at any time. Pricing applicable to an existing customer relationship will be governed by the applicable agreement.
The website and its contents, including text, graphics, logos, designs, images, software, trademarks, service marks, documentation, and other materials, are owned by or licensed to The Dictation Source and are protected by applicable intellectual property laws.
Except as expressly permitted by us or applicable law, you may not:
Copy or reproduce website content;
Modify or create derivative works;
Distribute or publicly display our proprietary materials;
Use our trademarks or branding without permission; or
Use our content for commercial purposes without authorization.
You retain ownership of information and materials that you lawfully submit to us, subject to the rights necessary for us to provide the applicable services.
If you submit information through the website, you represent that:
You have the right to provide the information;
The information is accurate to the best of your knowledge;
Your submission does not violate applicable law or third-party rights; and
You have obtained any necessary permissions or authorizations.
You grant The Dictation Source the rights reasonably necessary to receive, store, process, and respond to your submission for the purpose for which it was provided.
For customer data and PHI, the applicable customer agreement and Business Associate Agreement will govern where applicable.
We make reasonable efforts to keep website information accurate and current.
However, website content may contain errors, omissions, outdated information, or typographical errors.
We do not guarantee that all information on the website is complete, current, or error-free.
We may modify website content, services, features, pricing, or availability at any time.
The Dictation Source provides medical documentation, transcription, coding, technology, and related support services.
Our website and services are not a substitute for professional medical judgment, diagnosis, or treatment.
We do not provide medical advice to patients through this website.
Information available on the website should not be interpreted as medical advice or as a recommendation regarding a particular medical condition or treatment.
Our website may contain links to third-party websites, applications, integrations, or services.
Third-party services may be subject to their own terms and privacy policies.
The Dictation Source does not control and is not responsible for third-party websites or services.
The inclusion of a third-party link does not necessarily constitute an endorsement or recommendation.
We work to maintain reliable access to our website and services, but we do not guarantee that the website or any particular feature will always be available, uninterrupted, secure, or error-free.
Availability may be affected by:
Maintenance;
Software or hardware failures;
Internet or telecommunications failures;
Security incidents;
Third-party service interruptions;
Natural disasters;
Government actions; or
Other circumstances outside our reasonable control.
To the maximum extent permitted by applicable law, the website and publicly available website content are provided on an “as is” and “as available” basis.
The Dictation Source disclaims warranties that are not expressly provided in a written agreement, including implied warranties of merchantability, fitness for a particular purpose, non-infringement, and uninterrupted availability, to the extent permitted by law.
Nothing in these Terms excludes a warranty or right that cannot legally be excluded.
To the maximum extent permitted by applicable law, The Dictation Source and its affiliates, officers, employees, agents, contractors, and service providers will not be liable for indirect, incidental, consequential, special, exemplary, or punitive damages arising from or related to your use of the website.
Our liability for paid services, including any applicable limitations and exclusions, will be governed by the applicable written service agreement.
Nothing in these Terms is intended to exclude or limit liability that cannot legally be excluded or limited.
To the extent permitted by applicable law, you agree to defend, indemnify, and hold harmless The Dictation Source and its affiliates, officers, employees, agents, and contractors from claims, liabilities, damages, losses, and expenses arising from:
Your violation of these Terms;
Your misuse of the website;
Your violation of applicable law; or
Your infringement or violation of another person’s rights.
This provision does not apply to the extent that the applicable claim results from The Dictation Source’s own unlawful conduct or from circumstances for which indemnification cannot legally be required.
We may suspend or terminate access to the website if we reasonably believe that you have violated these Terms, created a security risk, engaged in unlawful activity, or otherwise misused the website.
Termination will not affect provisions that by their nature should survive termination, including intellectual property, disclaimers, limitations of liability, and applicable dispute provisions.
These Terms will be governed by the laws of the State of [INSERT STATE], without regard to its conflict-of-law principles, unless otherwise required by applicable law or a separate written agreement.
Any dispute arising from these Terms will be subject to the jurisdiction specified in the applicable written agreement or, where no separate agreement applies, the courts located in [INSERT COUNTY AND STATE], unless applicable law requires otherwise.
Do not publish this section until the company’s legal team confirms the appropriate governing state and venue.
We may update these Terms periodically.
When we make changes, we will update the “Last Updated” date above.
Your continued use of the website after updated Terms become effective constitutes acceptance of the updated Terms to the extent permitted by applicable law.
If any provision of these Terms is determined to be invalid or unenforceable, that provision will be interpreted or modified to the minimum extent necessary to make it enforceable, and the remaining provisions will remain in effect.
These Terms constitute the agreement governing your general use of the website, except where a separate written agreement applies.
Customer agreements, Business Associate Agreements, and other written agreements may contain additional terms governing specific services.
If you have questions about these Terms, please contact us:
The Dictation Source, LLC
Website: https://thedictationsource.com/
Phone: 877-212-9841
Email: sales@thedictationsource.com
For service-related questions:
Email: operations@thedictationsource.com
Last Updated: September 29, 2026
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